Equipment Management Software | EzManagement | IE & UK

ezServiceHUB

Catering Equipment Software

Job Tracking Process

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1. Log Job

Job gets assigned to the engineer on the Scheduler.

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2. Field Worker receives Job on App

A notification goes to the technician's device and the ServiceJob App.

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3. App Automates time & parts used on Job

The ServiceJobs App tracks the travel and labour hours plus any Parts used.

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4. Get Real-time view of Jobs

On the live GPS tracker, you will see a real-time view of each engineer and job location on the software.

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5. Complete worksheets & forms fast

Since all the job details are pre-filled on forms, the field worker can complete work documentation rapidly

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6. Real-time data sync to office

ServiceJob App syncs with the software allowing data to get stored and recorded instantly in the company's database

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7. Automatic Time sheets & Invoices generated

The Job status will change to - Completed on App - this call will now be ready for invoicing back in Office in real-time & the Timesheet generated

Field workers can work offline if network connection drops in commercial kitchens.

Once connected, everything syncs back to the office.Book a free 30 minute demo!
Catering Equipment Management software

Easy-to-Use CRM & Job Management System for Your Catering Equipment Company

  • Access Job Details on both software and mobile app with complete catering equipment history
  • Live GPS Tracker for job location and catering equipment technicians
  • Complete Electronic Forms including gas safety certificates, equipment service checklists, and customer worksheets with signatures images
  • Automatic Time Calculation for engineer timesheets across all catering equipment services
Catering Equipment Planned Preventative Maintenance & Reactive Call Management

Catering Equipment Planned Preventative Maintenance & Reactive Call Management

  • Prevent Equipment Downtime - Regular maintenance keeps commercial kitchens operational
  • Bulk Contract Renewal - Renew and invoice maintenance contracts in bulk, saving hours versus manual processes
  • Right Engineer Assignment - Allocate catering equipment specialists with proper certifications
  • Complete Documentation - Engineers receive correct service documentation per equipment type and get customer signatures
  • Automatic Cost Recording - All travel, labour, and parts costs recorded automatically
  • Instant Customer Payments - Customer Portal allows clients to make instant payments via Stripe

Quote, Invoice and Payments for Catering Equipment Services

These features available on ezPro only

With ezPro , the Quote to Job to Invoicing process is seamless & instant - get cash in quicker!

  • Create Up-Front Pricing for catering equipment services - half-hour, hourly, or flat rates per job type
  • Generate Customer Statements - sales receipts, debtors list, and sales reports for any date range
  • Unique Approvals-Based Quotation System - create catering equipment jobs directly from quotes
  • Flexible Invoicing - single or multiple jobs per commercial kitchen site, or multiple sites on the same invoice
Quote, Invoice and Payments

Check out our products to find out which
works best for your company needs

Lite

ezLite

Automated Field Service Scheduling and Dispatch software

Ideally for Service Companies who need to track their onsite service and reactive calls and keep on top of paperwork

Check it out!
Pro

ezPro

End to End Field Service Management

From Quotes, to Job Management to invoicing and payments + also integrates with leading Accounting packages

Check it out!

Book Free Demo to see the
ezServiceHUB Catering Equipment Management Software.

Free
30 Mins
demo

ezPro third-party integration with Accountancy packages available with:

  • Xero
  • Quickbooks
  • Sage Business Cloud Accounting
  • Sage Intacct
  • Sage 200
  • Big Red Cloud

Sync Customers + all Invoices, Credit Notes & Payments to your preferred accounting packages.

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    Frequently Asked Questions

    Catering equipment management software is a specialized field service management system designed for businesses that install, maintain, and repair commercial kitchen equipment. The software streamlines your entire workflow from job scheduling to invoicing by connecting your office team, mobile engineers, and customers in one cloud-based platform.

     

    The system works by automatically scheduling maintenance visits, dispatching jobs to mobile engineers via smartphone apps, tracking real-time job progress with GPS, and enabling technicians to complete digital forms, gas safety certificates, and customer signatures on-site. All data syncs instantly back to your office for immediate invoicing and record-keeping.

    Yes, professional catering equipment software is designed to manage both planned preventative maintenance and reactive emergency calls. The system allows you to create automated maintenance schedules for each piece of commercial kitchen equipment (cookers, refrigeration units, coffee machines, etc.) while also providing rapid job logging tools for urgent breakdown calls.

     

    When equipment failures occur, the software's GPS tracking helps dispatch the nearest qualified engineer, while planned maintenance contracts can be set up with daily, weekly, monthly, quarterly, or annual service intervals to prevent costly downtime in commercial kitchens.

    Yes, modern catering equipment software includes offline functionality specifically designed for commercial kitchen environments where network connectivity can be unreliable. Engineers can continue working, completing forms, recording time, taking photos, and gathering customer signatures even without internet connection.

     

    Once the mobile device reconnects to the network, all data automatically syncs back to the office system in real-time. This ensures no job information is lost and maintains productivity even in challenging signal environments like basement kitchens or remote locations.

    Catering equipment software streamlines compliance management by providing digital gas safety certificate templates and maintenance checklists directly on mobile devices. Engineers can complete required documentation on-site, capture customer signatures digitally, and automatically store certificates in the customer's equipment history.

     

    The system maintains complete audit trails for all commercial kitchen equipment, tracks certification expiry dates, and can automatically schedule renewal visits. This ensures your catering equipment business stays compliant with gas safety regulations while reducing paperwork and improving documentation accuracy.

    Catering equipment management software can handle virtually any type of commercial kitchen equipment including:

     

    - Commercial cookers, ovens, and ranges

    - Coffee machines and beverage dispensers

    - Refrigeration units and walk-in freezers

    - Dishwashers and warewashing equipment

    - Fryers and grills

    - Ice machines and dispensers

    - Ventilation and extraction systems

    - Complete commercial kitchen installations

     

    The software allows you to store detailed asset information, service history, warranty details, and maintenance schedules for each piece of equipment across multiple customer sites.

    Yes, professional catering equipment management software typically integrates with popular accounting packages including Xero, QuickBooks, Sage Business Cloud, Sage Intacct, Sage 200, and Big Red Cloud. These integrations automatically sync customer data, invoices, credit notes, and payments to eliminate double data entry.

     

    The integration ensures your financial records stay accurate and up-to-date while reducing administrative overhead. When jobs are completed in the field, invoices can be automatically generated and pushed to your accounting system, streamlining your entire financial workflow from job completion to payment collection.

    Book Free Demo to See ezServiceHUB Catering Equipment Management Software

    Book a Demo Now

    See how ezServiceHUB can transform your catering equipment service operations, prevent commercial kitchen downtime, and accelerate your cash flow.

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